Open the Ledger tab to see your outstanding balance, credit limit status, and full transaction history.
Add dealer
All dealers
Code
Name
Type
Region
Credit limit
Status
Vehicle Sale Alias
Inventory Location Alias
Create user
All users
Username
Full name
Role
Dealer code
Active
Actions
Ledger
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Date
Head
Invoice no.
Particulars
Debit
Credit
Running balance
Invoice detail
Add ledger entry
Set opening balance
Admin: find & remove duplicate/mistaken entries
Type an Invoice No to see every ledger row for it. Tick the ones that
shouldn't be there (e.g. duplicate postings from a double-submit) and
delete them — this recomputes the dealer's Running Balance afterwards,
and is logged in the Audit Log like any other action. Nothing is
guessed or auto-selected; you choose exactly what gets removed.
Date
Head
Dealer
Debit
Credit
Remarks
Submit payment
Payments
Dealer code
Dealer name
Mode
Amount
Reference no.
Date
Status
Action
Submit vehicle / parts return
Invoices older than 7 days can only be entered by Admin or Accounts.
Returns
Dealer code
Dealer name
Type
Invoice
Amount
Status
Action
Commission
Commission reports
Month
Dealer code
Dealer name
Frames
Taxable
Invoice amount
Status
Aging
Action
Report detail
Your tax invoice
Print it on your letterhead — the top and bottom of the page are left blank for it, and you can
adjust how much space in the print window. The number and date can be changed and reprinted as
many times as you need, up until you upload the signed copy.
Upload tax invoice
Verify & post to ledger
Month checkpoint
Runs automatically on the 1st of each month; reports generate on the 2nd. Use this to check any month by hand.
An ASC with a missing commission rate is blocked on its own — every other ASC still generates.
Commission rates
Rate per Model Variant, with effect from a date. Editing never overwrites: it saves a new rate from the date you choose,
and the old one stays visible under History. The rate currently in force is the one shown below.
Model variant
Commission
w.e.f.
Updated by
History
Action
Add model
Commission settings
Admin only. Registration is a flat amount paid only on Permanent Registration. Insurance % applies to the
GST-exclusive premium; add a dealer code to give one ASC a different rate.
Setting
Default
Per-dealer overrides
Change a setting
Email & import settings
Admin only. Who commission emails go to, and whether the old Drive folder import runs.
A blank value uses the built-in default shown.
Commission PIN
Admin only. Required by Admin, Accounts and Network Manager before editing any commission rate.
One PIN for everyone; entering it unlocks editing for 10 minutes. Setting a new PIN replaces the old one.
Audit log
Every create/update in the system, most recent first (last 200 shown).
Time
User
Action
ASC Vehicle Sale — Review Queue
Har invoice ke liye Registration/Insurance/EW/HPA bharkar submit karo — tabhi yeh Ledger mein post hoga. Submit karne ke 60 minute tak khud edit kar sakte ho.
Dealer code
Dealer name
Invoice
Customer
Model
Purchase Type
Status
Action
Review invoice
Parts Sale — Review Queue
Yeh invoices Main Dealer GST se match nahi hui, lekin naam se ek dealer suggest hua hai. Confirm ya kisi aur dealer ko assign karo.
Invoice
Date
Account Name
GSTIN (raw)
Amount
Suggested Dealer
Status
Action
Upload a DMS export
Upload the CSV exactly as exported from DMS. Columns can be in any order, but every required column must be there —
if one is missing the file is refused and the missing names are shown. The same file can't be imported twice.
Data status
Data
Data till
Last uploaded
By
File
Upload history
Uploaded
Type
File
Data till
Processed
Skipped
Updated
Reversed
Status
Import log
Time
Folder
File
Processed
Skipped
Updated
Reversed
Status
Review — duplicate ledger entries
Invoices that appear in a dealer's ledger more times than they should, across all dates.
Entries are grouped by dealer, invoice and head — so a financed vehicle's Vehicle Sale debit and
Finance Company Advance credit are never counted against each other.
The entries most likely to be the extra ones are pre-ticked; check them, then delete.
Deleting recalculates that dealer's running balance and is recorded in the audit log.
Bulk ledger entry
Post Interest or Commission to many dealers at once, each with its own amount.
Everything is checked first — if any row has a problem, nothing is posted and every problem is listed.
Commission for a month that the Commission module has already posted for a dealer is refused, so it can't be paid twice.